Purpose
To identify the roles and responsibilities of those involved in the pre- and post-award processes of charitable grants.
RA – Research Advancement Administrator
BOM – Business Operations Manager
DOD – Director of Development
OCFR – Office of Corporate and Foundation Relations
ASU – Arizona State University
ASUF – Arizona State University Foundation
PI – Principal Investigator
KE – Knowledge Enterprise
For definitions, see Acronyms and Glossary page.
Pre-award
| RA and/or BOM (Unit) | ASU Foundation Director of Development (DOD) | ASU Foundation | KE Research Operations |
|---|---|---|---|
| Identification and review of funding opportunities (private and federal) | Identification and review of funding opportunities (private) | Identification and review of funding opportunities (private) | |
| Proposal development (private and federal) | Proposal development (private at less than $100K) | Proposal development (private at $100K+) | Proposal review and approval |
| Liaison between faculty, DOD, ResOps, and OCFR | Proposal development coordination with ASU Foundation Development or Corporate Philanthropy (private at $100K +) | Liaison between faculty, DOD, and RA | Liaison between RA/unit and OCFR |
| Liaison between ASU Foundation and faculty/RA | Execution of Gift/Charitable Grant Agreements ([email protected] and Angela Vasquez) | Review of red flag items in draft charitable grant agreements |
Post-award
| RA and/or BOM (Unit) | ASU Foundation Director of Development (DOD) | ASU Foundation | KE Research Operations |
|---|---|---|---|
| Review notice of award or award agreement | ASUF Gift Agreement Team provides a copy of award to KE Research Operations | Activate ASU sponsored account | |
| Set up unit processes for award expenditures and account monitoring | ASUF account setup (in ASUF’s Workday system) | Draw funds from ASUF accounts and post to the ASU sponsored account | |
| Coordinate necessary changes (e.g., rebudgets, change in PI, etc.) | Follow up with funders, submit award change requests, and submit financial reports directly to funders* |